Conditions of Employment
Conditions of employment lists requirements the job seeker must have or agree to before or after accepting the job.
Current fields
This section may contain the following:
- Bargaining unit position
- Direct deposit
- Driver’s license
- E-verify
- Financial disclosure report
- Financial interest regulation
- Firearm
- Government charge card
- Licensure
- Mobility agreement
- Physical fitness requirements
- Personal identify verification (PIV) process
- Proof of citizenship
- Recruitment incentive
- Background check
This section will:
- Automatically use a bulleted list format for each condition.
- Include a lead-in sentence: “If you apply to this job and we hire you, you must meet and agree to the following conditions:”
This field may still be named Key requirements in your Talent Acquisition System (TAS), in which case it will:
- Not automatically use bullets though you may use bullets.
- Not include a lead-in sentence.
Required by USAJOBS
Yes
Required by policy
Yes
Do
- Capitalize the first word of each bulleted item.
- Include punctuation at the end of each bulleted item.
- Use the Current fields as needed. Some fields are not required or always necessary.
Do Not
- Add your own bullet style or additional HTML—the job announcement will automatically apply the correct bullet style unless it is still listed as Key requirements.
- Use the previous fields listed below.
- Add a separate Key Requirements section—the Conditions of employment replaces it.
Bargaining unit position
Tells the job seeker if the job falls under union representation.
If the job position falls under union representation, we strongly encourage agencies to review and implement the mandated Executive Order 14025.
We’ve created a page in our Help Center to that gives more information: What are bargaining units?
Required by USAJOBS
No
Required by policy
No, but strongly encouraged.
Suggested text
This is a bargaining unit position. This position is represented by the (insert union name), (insert local or chapter number).
OR
This is a non-bargaining unit position.
Do
- Include whether the position is a bargaining or non-bargaining unit.
- Include the name and local or chapter number of the union which represents the bargaining unit position (if the position being announced is part of a bargaining unit).
- Only include in Conditions of employment.
Do Not
- Include this text if the position does not fall under union representation.
- Describe what a bargaining unit is—use the suggested text that links to a page with more information.
Direct deposit
Tells the job seeker if they need to have direct deposit to get paid.
Required by USAJOBS
No
Required by policy
No
Suggested text
You will need to set up direct deposit so we can pay you.
Do
- Include this if you think applicants will find this requirement as a surprise.
Do Not
- Include this if not relevant. The law (31 USC3332) requires direct deposit for salaries, but policy does not require that applicants are aware of the requirement before they start their job.
- Include this text in any other section—it should only appear once and only in Conditions of employment.
Driver’s license
Tells the job seeker if they need to have a driver’s license to do the job duties and tasks.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
Have a valid driver’s license.
Do
- Include this text when a job requires a driver’s license to complete the job duties.
- Only include this text in the Conditions of Employment section.
Do Not
- Include this text in any other section—it should only appear once and only in Conditions of employment.
E-Verify
Tells the job seeker that the hiring agency will use the E-Verify system to check their background information and confirm their eligibility.
Required by USAJOBS
No
Required by policy
No
Suggested text
Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
Do
- Include this text when a job requires a background investigation, specific security clearance or meeting certain physical or other pre-employment requirements.
Do Not
- Explain what E-Verify is—instead link to the information page about E-Verify.
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Financial disclosure report
Tells the job seeker if they will have to file a financial disclosure report before starting the job.
Typically, an applicant may have to disclose financial interests if it is a Senior Executive Service (SES) position, some other position above the GS-15 level or if the job duties increase the likelihood of a conflict of interest.
Required by USAJOBS
Only if it’s required by the hiring agency.
Required by policy
Yes, if applicable.
Suggested text
You may need to file a financial disclosure report before starting the job. Contact the hiring agency for more information.
Do
- Only include this text if the hiring agency requires it.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Financial interest regulation
Tells the job seeker if the job is subject to an agency’s prohibited financial interest regulation and, if so, it may require the applicant to divest specific financial interests.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You may need to divest of certain financial interests because of [insert department/agency name] prohibited financial interest regulation. Contact the hiring agency for more information.
Do
- Include this text if the hiring agency requires it.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Firearm
Tells the job seeker if they need to carry a firearm for the job and meet certain qualifications to carry a firearm.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You must meet the qualifications and be certified to carry a firearm. You will need to maintain firearm proficiency.
Do
- Include this text if the hiring agency and or job requires it.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Government charge card
Tells the job seeker if they need to use a government charge card and they must be financially responsible to use a charge card.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You are required to complete training, obtain and maintain a government credit card with travel and purchase authority.
Do
- Only include this text if the hiring agency or job requires it.
Do Not
- Include this text in Qualifications or Duties or any other section—it should only appear once and only in Conditions of employment.
Licensure
Tells the job seeker if they need to have a certain type of license for the job.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
Change the language to reflect the licence needed for the job.
You must have a full, current and unrestricted license to practice pharmacy in a state, territory, commonwealth of the United States (i.e., Puerto Rico) or the District of Columbia. You must maintain current registration if this is a requirement for maintaining full, current and unrestricted licensure. If you have had any license(s) revoked, suspended, denied, restricted, limited or issued/placed in a probationary status, you may be only be hired in accordance with the provisions in VA Handbook 5005, Part II, Chapter 3, section B, paragraph 16.
Do
- Include this text if the hiring agency or job requires it.
- Be specific about the type of licensure—use language that the applicant will understand.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Mobility agreement
An agreement that says the agency may relocate the employee to work in a different geographical location.
Required by USAJOBS
No
Required by Policy
Yes, if applicable.
Suggested text
If selected, this position may require you to be reassigned to different geographic locations. You will be required to sign a mobility agreement, which will remain in effect through the duration of the assignment.
Do
- Include this text if the hiring agency or job requires it.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Physical fitness requirements
Tells the job seeker if they will need to pass a physical exam before starting the job.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You must pass a physical examination.
OR
You may need to complete a statement regarding your physical ability.
There may be different texts depending on the type of physical ability required—whether it’s an exam or a statement.
Do
- Only include this text if the hiring agency and or job requires it.
- Be specific about the type of physical—state clearly if it’s just a statement or an actual exam.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Personal identify verification (PIV) process
Tells the job seeker that they need to go through the PIV process.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You will go through a personal identity verification process that requires two forms of identification from the form I-9. Federal law requires we verify the identity and employment eligibility of all new hires in the U.S.
Do
- Only include this text if the hiring agency and or job requires it. We do not need to inform the applicant that they’ll need to get a PIV card.
Do Not
- Include this text in Qualifications or any other section—it should only appear once and only in Conditions of employment.
Proof of citizenship
Tells the applicant that they need to provide proof of their United States citizenship.
Required by USAJOBS
Yes
Required by policy
Yes
Suggested text
You must provide proof of U.S. citizenship.
Do
- Always include this text as the first condition in Conditions of employment.
Do Not
- Include this text in Qualifications—it should only appear once and only in Conditions of employment.
Recruitment incentive
Tells the applicant if there is a recruitment incentive available.
Required by USAJOBS
No
Required by policy
Yes, if applicable.
Suggested text
You may qualify for a recruitment incentive.
Do
- Only include this text if the hiring agency allows a recruitment incentive for the job.
Do Not
- Include this text in Qualifications—it should only appear once and only in Conditions of employment.
Background check
Indicates the level of background check necessary for the job. The value in this field will always link to the USAJOBS Help Center page on security clearances.
Required by USAJOBS
Yes
Required by policy
No, however it is strongly encouraged to include this in the job announcement.
Do Not
- Repeat this information in other sections.
Questions? Concerns?
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